Personal Assistant Junior

About the Role

We are seeking a highly organized, trustworthy, and service-oriented Personal Assistant to provide comprehensive personal and administrative support to a family in Austin, Texas. This role is primarily on-site with hybrid flexibility based on operational needs and travel schedules.

This is not a traditional 9–5 role. The workload will ebb and flow week to week—sometimes busy, sometimes quieter—and success requires flexibility, proactive problem-solving, strong communication, and discretion.

Compensation & Reimbursements

Flat rate: $3,840/month (1099 contractor). This is based on an estimated 6-day workweek and an 8-hour workday, but actual workload may vary.

Payment method: Zelle

Fuel expenses: reimbursed within reason (as applicable to approved work errands)

Schedule & Work Structure

Standard work days: Monday–Saturday

Standard day off: Sunday (preferred), though a different day off may be mutually agreed upon (e.g., Thursday)

Occasional Sunday support may be needed for specific projects or events. This will be discussed in advance and mutually agreed, and a different day off will be provided in return

Flexibility is reciprocated: if the assistant requests time off in advance for a personal commitment, we are open to shifting the schedule for that week

Work Style (Hybrid)

During the initial weeks, the role will be primarily on-site Monday–Friday

After onboarding, we will determine the in-person vs. work-from-home split together based on needs

Some weeks may require more in-person support, while other weeks may allow fully remote work—especially when travel is involved

On-site days may not always require a full 8-hour in-home presence; the schedule is driven by what is needed that day

Key Responsibilities

Responsibilities include, but are not limited to:

Administrative & Organizational Support

Managing calendars and scheduling

Booking appointments and reservations

Tracking important dates and sending reminders

Organizing data, documents, and information

Managing and executing payments and reminders

Coordinating, booking, and organizing travel

Conducting deep research and producing structured summaries/reports

Budget tracking and expense management

Supporting occasional sensitive administrative tasks related to personal information

Vendor & Operations Support

Sourcing, vetting, and conducting due diligence for vendors

Vendor management and oversight (coordination, follow-ups, scheduling, and quality checks)

Collaborating with the house manager to coordinate household staff and vendors

Using AI tools to enhance research, organization, and operational efficiency

Personal & Errands Support

Running errands (as needed)

Dropping off/picking up packages

Dry cleaning drop-offs and pick-ups

Picking up prescriptions

Occasional food or coffee pick-up

Ideal Candidate Profile

We are looking for someone who combines professionalism, discretion, and a strong service mindset.

Language & Communication

English is the primary working language

Spanish is important for smoother household communication (the broader staff is Spanish-speaking). Native-level Spanish is not required, but conversational comprehension is expected.

Strong written and verbal communication skills

Skills & Experience

Highly organized and detail-oriented; strong time management

Strong research skills (structured analysis, due diligence, and vendor sourcing)

Budgeting and expense tracking experience

Proficient in Microsoft Office (especially Excel)

Experience with Monday.com or similar project management tools

Strong note-taking and follow-through

Familiarity with AI tools for research and productivity enhancement

Basic understanding of information security and confidentiality (training can be provided)

Personal Requirements

Must have a personal vehicle and be comfortable driving for errands

Must love animals (household includes cats and large dogs)

Comfortable around babies and children (this is not a childcare/nanny role)

Well-groomed and professional in appearance

High integrity, discretion, and trustworthiness

Nice to Have (Not Required)

Experience with trip and event planning

Experience coordinating multiple vendors simultaneously (home/services/logistics)

Working Environment & Culture

We aim to build a positive, long-standing working relationship based on trust, mutual respect, and reliability. This role is best suited for someone who enjoys anticipating needs, solving problems, and becoming a trusted support figure over time.

We are a pet-friendly household. Reasonable flexibility for pet care may be accommodated as the relationship and trust build (e.g., bringing a well-behaved pet on certain days, or stepping out briefly when needed).

How to Apply

* If you are seeking a stable, trusted, long-term opportunity in Austin, Texas and this role sounds like a fit, we would love to hear from you.