Personal Assistant (Junior)

Personal Assistant (1099 Contractor)

Location: Austin, Texas (Primarily On-Site with Hybrid Flexibility)

Contract Type: 1099 Contractor

About the Role

We are seeking a highly organized, trustworthy, and service-oriented Personal Assistant to provide comprehensive personal and administrative support to a family in Austin, Texas. This role is primarily on-site with hybrid flexibility based on operational needs and travel schedules.

This is not a traditional 9–5 role. The workload will ebb and flow week to week—sometimes busy, sometimes quieter—and success requires flexibility, proactive problem-solving, strong communication, and discretion.

Compensation & Reimbursements

* Flat rate: $3,840/month (1099 contractor). This is based on an estimated 6-day workweek and an 8-hour workday, but actual workload may vary.

* Payment method: Zelle

* Fuel expenses: reimbursed within reason (as applicable to approved work errands)

Schedule & Work Structure

* Standard work days: Monday–Saturday

* Standard day off: Sunday (preferred), though a different day off may be mutually agreed upon (e.g., Thursday)

* Occasional Sunday support may be needed for specific projects or events. This will be discussed in advance and mutually agreed, and a different day off will be provided in return

* Flexibility is reciprocated: if the assistant requests time off in advance for a personal commitment, we are open to shifting the schedule for that week

Work Style (Hybrid)

* During the initial weeks, the role will be primarily on-site Monday–Friday

* After onboarding, we will determine the in-person vs. work-from-home split together based on needs

* Some weeks may require more in-person support, while other weeks may allow fully remote work—especially when travel is involved

* On-site days may not always require a full 8-hour in-home presence; the schedule is driven by what is needed that day

Key Responsibilities

Responsibilities include, but are not limited to:

Administrative & Organizational Support

* Managing calendars and scheduling

* Booking appointments and reservations

* Tracking important dates and sending reminders

* Organizing data, documents, and information

* Managing and executing payments and reminders

* Coordinating, booking, and organizing travel

* Conducting deep research and producing structured summaries/reports

* Budget tracking and expense management

* Supporting occasional sensitive administrative tasks related to personal information

Vendor & Operations Support

* Sourcing, vetting, and conducting due diligence for vendors

* Vendor management and oversight (coordination, follow-ups, scheduling, and quality checks)

* Collaborating with the house manager to coordinate household staff and vendors

* Using AI tools to enhance research, organization, and operational efficiency

Personal & Errands Support

* Running errands (as needed)

* Dropping off/picking up packages

* Dry cleaning drop-offs and pick-ups

* Picking up prescriptions

* Occasional food or coffee pick-up

Ideal Candidate Profile

We are looking for someone who combines professionalism, discretion, and a strong service mindset.

Language & Communication

* English is the primary working language

* Spanish is important for smoother household communication (the broader staff is Spanish-speaking). Native-level Spanish is not required, but conversational comprehension is expected.

* Strong written and verbal communication skills

Skills & Experience

* Highly organized and detail-oriented; strong time management

* Strong research skills (structured analysis, due diligence, and vendor sourcing)

* Budgeting and expense tracking experience

* Proficient in Microsoft Office (especially Excel)

* Experience with Monday.com or similar project management tools

* Strong note-taking and follow-through

* Familiarity with AI tools for research and productivity enhancement

* Basic understanding of information security and confidentiality (training can be provided)

Personal Requirements

* Must have a personal vehicle and be comfortable driving for errands

* Must love animals (household includes cats and large dogs)

* Comfortable around babies and children (this is not a childcare/nanny role)

* Well-groomed and professional in appearance

* High integrity, discretion, and trustworthiness

Nice to Have (Not Required)

* Experience with trip and event planning

* Experience coordinating multiple vendors simultaneously (home/services/logistics)

Working Environment & Culture

We aim to build a positive, long-standing working relationship based on trust, mutual respect, and reliability. This role is best suited for someone who enjoys anticipating needs, solving problems, and becoming a trusted support figure over time.

We are a pet-friendly household. Reasonable flexibility for pet care may be accommodated as the relationship and trust build (e.g., bringing a well-behaved pet on certain days, or stepping out briefly when needed).

How to Apply

If you are seeking a stable, trusted, long-term opportunity in Austin, Texas and this role sounds like a fit, we would love to hear from you.