We Love AI JobsPersonal Assistant (Junior)
Shokworks, Inc.Join Shokworks, Inc. as a Personal Assistant in Austin, Texas, where you'll provide essential personal and administrative support to a family. This dynamic role offers great flexibility and an opportunity to make a significant impact by managing various tasks in a trusted position within a pet-friendly environment.
Skills & Expertise
Key Responsibilities
Manage calendars, appointments, and important dates for the family.
Source and oversee vendors while collaborating with household staff.
Run various errands and coordinate travel as needed.
Full Description
Personal Assistant (1099 Contractor)
Location: Austin, Texas (Primarily On-Site with Hybrid Flexibility)
Contract Type: 1099 Contractor
About the Role
We are seeking a highly organized, trustworthy, and service-oriented Personal Assistant to provide comprehensive personal and administrative support to a family in Austin, Texas. This role is primarily on-site with hybrid flexibility based on operational needs and travel schedules.
This is not a traditional 9–5 role. The workload will ebb and flow week to week—sometimes busy, sometimes quieter—and success requires flexibility, proactive problem-solving, strong communication, and discretion.
Compensation & Reimbursements
* Flat rate: $3,840/month (1099 contractor). This is based on an estimated 6-day workweek and an 8-hour workday, but actual workload may vary.
* Payment method: Zelle
* Fuel expenses: reimbursed within reason (as applicable to approved work errands)
Schedule & Work Structure
* Standard work days: Monday–Saturday
* Standard day off: Sunday (preferred), though a different day off may be mutually agreed upon (e.g., Thursday)
* Occasional Sunday support may be needed for specific projects or events. This will be discussed in advance and mutually agreed, and a different day off will be provided in return
* Flexibility is reciprocated: if the assistant requests time off in advance for a personal commitment, we are open to shifting the schedule for that week
Work Style (Hybrid)
* During the initial weeks, the role will be primarily on-site Monday–Friday
* After onboarding, we will determine the in-person vs. work-from-home split together based on needs
* Some weeks may require more in-person support, while other weeks may allow fully remote work—especially when travel is involved
* On-site days may not always require a full 8-hour in-home presence; the schedule is driven by what is needed that day
Key Responsibilities
Responsibilities include, but are not limited to:
Administrative & Organizational Support
* Managing calendars and scheduling
* Booking appointments and reservations
* Tracking important dates and sending reminders
* Organizing data, documents, and information
* Managing and executing payments and reminders
* Coordinating, booking, and organizing travel
* Conducting deep research and producing structured summaries/reports
* Budget tracking and expense management
* Supporting occasional sensitive administrative tasks related to personal information
Vendor & Operations Support
* Sourcing, vetting, and conducting due diligence for vendors
* Vendor management and oversight (coordination, follow-ups, scheduling, and quality checks)
* Collaborating with the house manager to coordinate household staff and vendors
* Using AI tools to enhance research, organization, and operational efficiency
Personal & Errands Support
* Running errands (as needed)
* Dropping off/picking up packages
* Dry cleaning drop-offs and pick-ups
* Picking up prescriptions
* Occasional food or coffee pick-up
Ideal Candidate Profile
We are looking for someone who combines professionalism, discretion, and a strong service mindset.
Language & Communication
* English is the primary working language
* Spanish is important for smoother household communication (the broader staff is Spanish-speaking). Native-level Spanish is not required, but conversational comprehension is expected.
* Strong written and verbal communication skills
Skills & Experience
* Highly organized and detail-oriented; strong time management
* Strong research skills (structured analysis, due diligence, and vendor sourcing)
* Budgeting and expense tracking experience
* Proficient in Microsoft Office (especially Excel)
* Experience with Monday.com or similar project management tools
* Strong note-taking and follow-through
* Familiarity with AI tools for research and productivity enhancement
* Basic understanding of information security and confidentiality (training can be provided)
Personal Requirements
* Must have a personal vehicle and be comfortable driving for errands
* Must love animals (household includes cats and large dogs)
* Comfortable around babies and children (this is not a childcare/nanny role)
* Well-groomed and professional in appearance
* High integrity, discretion, and trustworthiness
Nice to Have (Not Required)
* Experience with trip and event planning
* Experience coordinating multiple vendors simultaneously (home/services/logistics)
Working Environment & Culture
We aim to build a positive, long-standing working relationship based on trust, mutual respect, and reliability. This role is best suited for someone who enjoys anticipating needs, solving problems, and becoming a trusted support figure over time.
We are a pet-friendly household. Reasonable flexibility for pet care may be accommodated as the relationship and trust build (e.g., bringing a well-behaved pet on certain days, or stepping out briefly when needed).
How to Apply
If you are seeking a stable, trusted, long-term opportunity in Austin, Texas and this role sounds like a fit, we would love to hear from you.