Chief of Staff

Company Description

Katalyze AI is a fast-growing AI-driven platform. We are on a mission to make life-saving drugs accessible and affordable for every individual. Katalyze Agents help pharmaceutical and biotech companies increase their scientists' and engineers' productivity by 10-100X. We're a team of fast-moving, curious craftspeople working at the intersection of science 

Role Description

As Chief of Staff at Katalyze AI, you will be the operational core of our executive function — working directly alongside our CEO, Reza Farahani, to ensure the company runs with precision, speed, and strategic clarity. This is not a traditional CoS role: you will own critical customer relationships, represent the CEO externally when he is unavailable, and spearhead automation initiatives that amplify the output of every team at Katalyze AI.

You'll sit at the intersection of strategy, operations, and customer success — bridging internal execution with external representation. You'll be trusted to make decisions, move fast, and hold the organization accountable to its goals. With 3–5 years of experience under your belt, you're someone who has seen how high-performing companies operate and is ready to help shape one.

This role is ideal for someone who thrives in ambiguity, is obsessed with systems and efficiency, and can earn trust with enterprise clients and C-suite stakeholders alike.

* Represent the CEO in meetings, calls, and communications when Reza is unavailable — maintaining continuity with customers, partners, and stakeholders

* Own and nurture key customer relationships — act as a trusted point of contact for strategic accounts, ensuring satisfaction, expansion, and advocacy

* Drive automation initiatives across internal workflows — identify manual processes and build or oversee tools that eliminate friction and scale operations

* Manage executive cadence — prepare the CEO for key meetings, draft communications, and ensure follow-through on action items

* Lead cross-functional projects — coordinate between product, engineering, sales, and customer success to drive company-wide priorities

* Track company OKRs and KPIs — maintain visibility into business performance and flag risks or opportunities early

* Support fundraising and board activities — prepare materials, coordinate logistics, and manage follow-up for investor interactions

* Handle strategic initiatives — take on special projects that require judgment, discretion, and a senior-level lens

What we're looking for

* 3–5 years of experience in operations, strategy, chief of staff, management consulting, investment banking, or a high-growth startup environment

* Proven ability to manage and grow customer relationships with enterprise or B2B clients

* Strong background or demonstrated interest in automation — familiarity with tools like Zapier, Make, n8n, or building lightweight internal tooling

* Exceptional communication skills — you can write a crisp exec summary and also hold a room in a client call

* High executive presence and comfort representing leadership externally

* Extremely organized with strong project management instincts

* Ability to operate with discretion, handle sensitive information, and exercise sound judgment

* Comfortable in a fast-paced, ambiguous environment where priorities shift quickly

Nice to Have

* Experience in life sciences, pharma, biotech, or regulated industries

* Exposure to AI/ML products or SaaS platforms

* Background in business operations at a Series A–C startup

* Experience working directly with a founder or C-suite executive