Administrative Assistant (contract)

Administrative Assistant (Contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Summary

This position provides comprehensive administrative support to director-level leadership and team members, ensuring seamless daily operations through expert calendar coordination, travel management, expense processing, and event logistics. The role requires a detail-oriented professional who thrives in a fast-paced environment while managing multiple priorities with precision and discretion. Working closely with leadership and cross-functional teams, this individual will serve as a trusted partner in maintaining operational excellence, handling confidential information with professionalism, and supporting critical business functions. The position offers the opportunity to work within a collaborative team environment where organizational skills, proactive problem-solving, and strong communication abilities directly contribute to team success and efficiency.

Job Responsibilities

* Manage four executive calendars with meticulous attention to accuracy, conflict resolution, and alignment with leadership priorities and commitments

* Plan and coordinate comprehensive travel itineraries for leadership and team members

* Process and reconcile expenses in a timely and accurate manner

* Coordinate logistical support for onsite and offsite meetings and events including townhalls, morale events, team training sessions, and leadership offsites

* Oversee team headcount processes, maintain organizational employee data, and manage security group ownership

* Provide team support including space management, office moves, new hire setup and onboarding, and procurement of equipment and supplies

* Maintain and update team collaboration tools including distribution lists, SharePoint sites, and other platforms for member communications

* Support the Executive Business Administrator with coordination of team meetings and organizational events

* Ensure compliance with all administrative operations policies and procedures

* Handle highly sensitive and confidential information with discretion and professionalism

* Complete special projects as assigned by leadership

Requirements

* Three or more years of experience in business administration or executive support managing multiple calendars

* Two or more years of administrative, business support, or customer service experience

* Demonstrated experience supporting director-level or senior leadership

* Experience with internal business applications and systems for expense management, procurement, and employee data management

* Executive calendar and meeting management with ability to prioritize competing requests and coordinate cross-team schedules

* Expense and vendor process execution including submission, tracking, and vendor onboarding and offboarding procedures

* Advanced proficiency with productivity software including Outlook, Teams, SharePoint, and OneDrive for document and workflow management

* Outstanding written and verbal communication abilities

* Strong organizational and interpersonal skills with ability to build effective working relationships

* Ability to work effectively under pressure while maintaining attention to detail

* Excellent time management with capability to prioritize work and complete projects on schedule

* Cultural awareness and experience working with global teams

* Proactive problem-solving and initiative-taking approach

* Ability to maintain confidentiality and handle sensitive information appropriately

Additional Details

* Location: Redmond, WA (Hybrid: 1-3 days/week Onsite)

* Duration: 5 months

* Pay Range*: $30 - $34 per hour

* Weekly Schedule: 40 hours

* Job Status: Non-Exempt

* Application Deadline: Apply within 72 hours of the posting date to ensure consideration.

This Role Is Eligible For The Following Benefits

* Medical, dental & vision

* Hospital plans

* 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

* Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)

* Company paid short and long-term disability

* Health & Dependent Care Spending Accounts (HSA & DCFSA)

* Employee Assistance Program

* Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

* We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.